Telephone: (01424) 253778, (07977)462182
OUR SERVICES
Here at Precision we offer a full range of property reports to accompany your tenancy. All the below reports are vital when it comes to deposit disputes and we highly recommend you have each and every report compiled for each tenancy.
Using a professional third party company to provide you with honest, unbiased property condition reports not only saves you time, but gives you the very best chance of a positive outcome if deposit disputes occur.
Inventory & Check In
An inventory & schedule of condition along with a comprehensive checkout report is the minimum required for a landlord who is wishing to claim from the tenants deposit. When we attend the property to carry out the inventory, it must be presented in the condition that it will be when the tenancy starts. Ideally we will visit a couple of days before the start of the tenancy and all maintenance and cleaning works must be completed before our arrival. During the visit we will include the following:
- Check that test tones are working on all smoke and carbon monoxide alarms (we will generally advise the instructing party if additional alarms are required. This is a legal requirement and advising at time of inventory gives a few days to rectify any missing alarms prior to tenancy start).
- All utility meter readings with photographs
- Full text descriptions with colour photographs embedded within the report
- Photographs are numbered and linked to the text so you always know what the images refer to.
- Private gardens and outside areas are included
At check in we meet tenants at the start of their tenancy. During the visit we will:
- Update opening utility meter readings
- Test and log all keys (both given to the tenants and already in the property)
- Walk the tenants through the property checking the inventory for accuracy as we go.
- Ask tenants to make comment on and sign off the inventory
- A digitally signed version of the inventory is then emailed to the landlord/agent.
Mid Term Inspections
Mid-term (sometimes called mid tenancy) inspections are usually carried out every 3 to 6 months but could be more frequent if there have been complaints or maintenance work completed. The inspections will include, but not be limited to, observing:
- Obvious damage
- Repairs for the attention of the Landlord
- Unauthorised occupiers
- Smoking/drug use in the property
- Pets in the property
- Rubbish/refuse build-up which may encourage vermin
- Working order of any smoke alarms and carbon monoxide alarms. It is a legal requirement that if these alarms are required landlords must be able to prove they have been tested and are working once a year.
We compile a brief written report with overview photos of every room, along with any detailed photos of any issues that may have arisen. The mid term inspection is a less formal report so please feel free to highlight areas of the property you would particularly like us to inspect.
Similarly, mid term inspections are often welcomed by tenants as it offers them the opportunity to highlight any maintenance issues with the property.
Check Out Reports
At the end of the tenancy a thorough check out report is vital. It is the landlords responsibility to provide proof of property condition at both the start and end of the tenancy. Without this proof landlords will not be able to claim for any disputed deposit amounts. If we meet tenants at the property the check out process will include, but not be limited to:
- Taking final utility meter readings
- Logging all keys returned
- Securing all doors and windows (unless advised otherwise)
- Delivery of keys to landlord or agent
- A full check of the property. Each item will be checked against its described condition on the original inventory.
Particular attention during the property check is given to:
- Missing or additional items within the property
- Cleanliness
- Decorative condition
- Damaged items
- Garden maintenance
A full written report with associated photos is produced and can be used to accompany any claim the landlord wishes to make from the deposit. We deal purely in fact within the report and do not offer a personal opinion. For example: Is an item broken now but was previously described as defect free?. Is an item dirty now but previously described as clean?. All descriptions are directly compared to the condition stated on the original inventory.
Association of Professional Inventory Providers (APIP) state:
“The inventory is not just a list of items placed in or on the premises; a proper inventory will include a schedule of condition of the property itself as well as the fixtures, fittings and contents. A professionally qualified inventory provider will also be deemed to be impartial and will note the property in the condition in which it is found both at the start and end of the tenancy"
Detailed inventory, check in and check out reports are vital to any tenancy.
Don't just take our word for it though! The Tenancy Deposit Scheme agree.
In their handy guide to inventories it states:
"TDS’ scheme rules do not insist on the preparation of an inventory or check-in and
check-out reports. That said, without good quality and highly detailed check-in and
check-out reports it can be extremely difficult to persuade an adjudicator - as well as a tenant - that deductions from the tenancy deposit are justified."
Inventory
£75-£170+vat
Per Property
Prices are based on property size and furnishing status
Check In Service
£50+vat
Per Property
Perfect for landlords who are not based locally to the property
Check Out Reports
£75-£170+vat
Per Property
Prices are based on property size and furnishing status
We look forward to producing your property reports
We have formed many close relationships with local letting agents, large corporate agencies and large portfolio landlords. We offer substantial discounts for regular clients so call today to see what we can do. Standard price list is available below